A desk booking system is a software solution that enables employees to reserve or book a workspace or workstation. The system helps companies manage their facilities and desks more efficiently as it tells them which desks are available or booked along with the duration of the reservation.
The desk booking system also eliminates the need for manual check-ins, thus allowing employees to check-in to their preferred desk using their mobile phone or an RFID card reader.
If you’re looking to incorporate a desk booking system into your business processes, here are some of the most common features that you should expect from an effective desk booking system
Point & Click Floor Maps
A desk booking system with point & click floor maps makes it easy to find an unoccupied workspace. Adjustable floor plans allow users to assign custom labels to desks, add new functions such as meeting rooms, and set up different zones for each area of the office.
A floor plan view is a convenient way for employees to get a fast overview of where their colleagues are sitting. It’s also a quick and easy alternative to searching through a list or directory of names.
Another advantage is that it enables workers to see the layout of their current building or another location they may be visiting. This can be particularly useful if they need a desk in a specific area, such as close to the kitchen facilities or near the lifts.
Multi-Software Integration
With more businesses relying on tech to go about their day to day operations, you want to have desk booking software that can integrate with other automation software to make up a cohesive cobweb of digital communication at the office.
Your ideal desk booking software should blend into your existing tech set-up and be compatible with other tech tools used by your employees.
For instance, MS Outlook/MS Exchange integration with desk booking software lets you manage bookings right from your Outlook calendar. You can make reservations, cancel them, view available seats, etc., from your Outlook calendar.
Room Display Touchscreen
The room display touchscreen is a digital display that sits on the wall outside of each room and indicates whether or not the room is free. The desks in your office will show as either free or busy on the display and staff can easily see if they are able to use the room.
If a desk is busy you know when it will be available again so you don’t have to worry about people hogging space.
Room Scheduling
The software will allow you to keep track of the desks that are being used during a particular time slot. This will give employees the freedom to select their workspace and book it beforehand. A centralized room management system will also let you know where all your resources are so that you can get them when needed.
Workstation Touchscreen
A workstation touchscreen is a valuable feature of the desk booking system, which lets employees book their workstations using the touchscreen. It’s an easy-to-use option that saves time and makes it hassle-free for employees. The touchscreen can also be used to offer information regarding other office amenities, such as a printer or cafeteria.
The Bottom Line
A desk booking system will help your business in many ways. It will maximize the productivity of your employees and improve the work environment. Furthermore, you pay only for what you use which saves you money. Also, this technology improves and enhances your business efficiency and optimizes office space usage.
Consider the features listed above to find the right desk booking software for your business needs.
